Day of Wedding Stationery & Accessories

Day-of Wedding Stationery & Accessories

You put a lot of time and energy into creating your perfect wedding invitation, setting just the right tone for your event. A little advance planning is all it takes now to pull the details together and continue to charm your guests with your “day-of” stationery and accessories.

Here is a brief description of some of the most popular stationery and accessory items:

Wedding Programs

Wedding programs will help to make your guests feel more included in your special day and provide a keepsake of the event. As a general rule, programs include at least two components: a description of the wedding ceremony and a list of the members of the wedding party.

The program should contain an outline of the ceremony and the order of events. It often includes things like processional music, greeting, readings, prayers, exchange of vows and rings, pronouncement of marriage, and recessional music.

The program should also identify and honor those who are participating in the ceremony. Be sure to list the members of your wedding party, your officiant’s name, as well as the names of any musicians, soloists or readers.

Some programs also include a thank you message to family and friends, as well as a reference to loved ones who are deceased or otherwise unable to attend the ceremony, explanations of special religious or ethnic wedding traditions, and/or special poems or readings.

You will want to order the same quantity as you did invitations since couples usually take just one program to share and children can look on with their parents. Of course, if you choose to place a program at each seat ahead of the ceremony, you will want to order one for every guest. Any extra programs can be placed at the reception near the guest book or gift table for guests who may have missed them at the ceremony.

Escort Cards & Place Cards

If your wedding reception includes a plated meal, you will want to consider using escort cards and/or place cards to let guests know where they are seated during your reception. What you use depends on your individual situation. Will you assign your guests a table and then allow them to select a seat or will you assign them both a table and a specific seat?

If you chose to assign your guests both a table and a specific seat, you would then use both an escort card and a place card. Rather, if you assign them a table and allow them to select their seat, then you can forgo the escort card and utilize only the place cards.

Escort cards are typically small, flat cards folded into a guest-addressed envelope that tell the guest which table they are seated at. These would typically be found at a location near the entrance for your guests to easily pick up and identify where they are seated.

Place cards are typically small, tented cards that include the guest’s name, sometimes have the table number they are seated at (if not using the escort cards) and may also include the guest’s meal selection for the serving staff. If used in addition to the escort cards, the place cards will be placed at the individual seats with only the guest’s name and possibly the meal selection as well. Assigned seats helps to relieve the pressure some of your guests may feel about where to sit, and shows that you put a great deal of thought into ensuring that guests are well matched and will likely enjoy the conversation at their table.

Table Names/Numbers

Table name/number cards are used to designate the name or number of each table. Some people get very clever with the names of the tables, which can signify places or things that are important to the couple. Table cards should be fairly large so that they can be seen from across the room. They may be tented and placed on the table, or set up higher in a stand or incorporated into the centerpiece.

Menu Cards

Menu cards are most often used for seated meals at wedding receptions. They are not necessary for a buffet-style dinner, but many people will often have place cards with the name of the food choice next to each selection. Having a printed menu card at the table adds a decorative element to the table and is another way to express your creativity.


Wedding napkins personalized with a design, monogram, or the bride and groom’s names and wedding date will create a wonderful accent for your wedding reception decor. You should plan to have at least 2-3 beverage/cocktail/lunch napkins per person or more if you are planning to use these napkins at the cake table as well as at the dinner table or for cocktails.


Personalized coasters, especially letterpressed coasters, have become very popular at weddings. These can be personalized with motifs, monograms, the names of the bride and groom, and/or the wedding date or you can find fun ones to purchase off-the-shelf too. The recommended quantity of coasters ordered is 1-2 per guest.


There is an infinite number of options for wedding favors. Traditional favors can range from the classic sugared almonds or individual chocolates to candles and scented soaps. Modern gift trends include CDs with the favorite music of the bride and groom, glassware, and picture frames. Candy Bars {where the guests fill their own goody bags} have become very popular. Favor boxes or bags, or the gifts themselves, may be personalized with the couple’s names, monogram or initials and wedding date. A more altruistic option that is gaining in popularity is for a donation to be made to charity in lieu of gifts. We can offer assistance with the favor bags, boxes, tags and in lieu of gift cards as well.

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